Collection Number: 40004

Collection Title: Board of Governors of the University of North Carolina (System) Records, 1972-1998

This collection has access restrictions. For details, please see the restrictions.

This is a finding aid. It is a description of archival material held in the Wilson Library at the University of North Carolina at Chapel Hill. Unless otherwise noted, the materials described below are physically available in our reading room, and not digitally available through the World Wide Web. See the Duplication Policy section for more information.


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Size About 37200 items, including 22 volumes (63.0 linear feet)
Abstract On 1 July 1972, the Consolidated University of North Carolina was expanded to include 16 campuses, and its Board of Trustees was replaced by the Board of Governors. The Board of Governors, made up of 32 members elected by the North Carolina General Assembly, was given responsibility for "the general determination, control, supervision, management, and governance of all affairs of the constituent institutions." A preliminary Planning Committee met from January to June 1972 to establish the organization and functions of the Board prior to the Board's first official meeting on 7 July 1972. Records include minutes and meeting files of the Board of Governors, 1972-1996; minutes of its preliminary Planning Committee, January-June 1972; and files, including minutes, of its Committee on Personnel and Tenure, 1972-1998. For most of the period covered by these records, the Board had four standing committees: Committee on Budget and Finance; Committee on Educational Planning, Policies, and Programs; Committee on Personnel and Tenure; and Committee on University Governance. The Committee on Personnel and Tenure is the only standing committee whose minutes and meeting files are held by the University Archives. However, reports of the other standing committees are included in the minutes of the Board.
Creator University of North Carolina (System). Board of Governors.
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expand/collapse Expand/collapse Information For Users

Restrictions to Access
Materials in Box 2:21/3:12 are CLOSED to researchers until 2048 for reasons related to the confidentiality of personnel, student, medical, and other legally protected records.
This record group contains additional materials that are not processed and are currently not available to researchers. For information about access to these materials, contact Research and Instructional Services staff. Please be advised that preparing unprocessed materials for access can be a lengthy process.
Restrictions to Use
No usage restrictions.
Preferred Citation
[Identification of item], in the Board of Governors of the University of North Carolina (System) Records #40004, University Archives, Wilson Library, University of North Carolina at Chapel Hill.
Alternate Form of Material
Minutes of the Board of Governors, 1972-1974, are available on microfilm.
Provenance
Transferred from the Office of the Vice President for Academic Affairs in 2001 and from the Secretary of the University in April 2002.
Sensitive Materials Statement
Manuscript collections and archival records may contain materials with sensitive or confidential information that is protected under federal or state right to privacy laws and regulations, the North Carolina Public Records Act (N.C.G.S. § 132 1 et seq.), and Article 7 of the North Carolina State Personnel Act (Privacy of State Employee Personnel Records, N.C.G.S. § 126-22 et seq.). Researchers are advised that the disclosure of certain information pertaining to identifiable living individuals represented in this collection without the consent of those individuals may have legal ramifications (e.g., a cause of action under common law for invasion of privacy may arise if facts concerning an individual's private life are published that would be deemed highly offensive to a reasonable person) for which the University of North Carolina at Chapel Hill assumes no responsibility.
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The following terms from Library of Congress Subject Headings suggest topics, persons, geography, etc. interspersed through the entire collection; the terms do not usually represent discrete and easily identifiable portions of the collection--such as folders or items.

Clicking on a subject heading below will take you into the University Library's online catalog.

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expand/collapse Expand/collapse Related Collections

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expand/collapse Expand/collapse Historical Information

On 1 July 1972, the Consolidated University of North Carolina was expanded to include 16 campuses, and its Board of Trustees was replaced by the Board of Governors. The Board of Governors, made up of 32 members elected by the North Carolina General Assembly, was given responsibility for "the general determination, control, supervision, management, and governance of all affairs of the constituent institutions." A preliminary Planning Committee met from January to June 1972 to establish the organization and functions of the Board prior to the Board's first official meeting on 7 July 1972.

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expand/collapse Expand/collapse Scope and Content

Records include the official minutes and meeting files of the Board of Governors of the University of North Carolina (System), 1972-1996; minutes of its preliminary Planning Committee, January-June 1972; and files, including minutes, of its Committee on Personnel and Tenure, 1972-1998. The preliminary Planning Committee, made up of representatives of each of the constituent institutions, met from January to June 1972 to establish and coordinate the organization and functions of the Board prior to the Board's first official meeting on 7 July 1972. The Planning Committee was not related to the Board's standing Committee on Educational Planning, Policies and Programs. The minutes of the preliminary Planning Committee are included in the first volume of the minutes of the Board of Governors.

The Board of Governors has conducted much of its business through its standing committees. For most of the period covered by these records, the Board had four standing committees: Committee on Budget and Finance; Committee on Educational Planning, Policies, and Programs; Committee on Personnel and Tenure; and Committee on University Governance. Reports from all of the standing committees are included in the minutes of the Board of Governors; but the Committee on Personnel and Tenure is the only standing committee whose official minutes and meeting files are held by the University Archives.

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Contents list

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expand/collapse Expand/collapse Series 1. Minutes, 1972-1996.

22 volumes.

Arrangement: Chronological by meeting date.

This series is comprised of volumes containing the official minutes of the meetings of the Board of Governors. Minutes include, as appendices, many reports, recommendations, and other documents that the Board discussed or approved at its meetings. Among these are reports of the Board's standing and special committees.

Beginning in October 1994, separate minutes were kept for closed sessions of the Board of Governors meetings. Closed sessions were allowed for discussion of personnel matters, financial matters such as acquisition of real property, and the conferring of awards. A brief version of the closed session minutes was entered in the official Board minutes contained in this series. A fuller version was filed in the Meeting Files. See Series 2 for the Meeting Files.

Box 1:1

Volume 1, January 1972-March 1973 #40004, Series: "1. Minutes, 1972-1996." Box 1:1

Includes the minutes of the Board's preliminary Planning Committee, January 1972-June 1972.

Box 1:2

Volume 2, April 1973-June 1973 #40004, Series: "1. Minutes, 1972-1996." Box 1:2

Box 1:3

Volume 3, July 1973-April 1974 #40004, Series: "1. Minutes, 1972-1996." Box 1:3

Box 1:4

Volume 4, May 1974-October 1974 #40004, Series: "1. Minutes, 1972-1996." Box 1:4

Box 1:5

Volume 5, November 1974-October 1975 #40004, Series: "1. Minutes, 1972-1996." Box 1:5

Box 1:6

Volume 6, November 1975-August 1977 #40004, Series: "1. Minutes, 1972-1996." Box 1:6

Box 1:7

Volume 7, September 1977-January 1979 #40004, Series: "1. Minutes, 1972-1996." Box 1:7

Box 1:8

Volume 8, February 1979-May 1980 #40004, Series: "1. Minutes, 1972-1996." Box 1:8

Box 1:9

Volume 9, July 1980-October 1981 #40004, Series: "1. Minutes, 1972-1996." Box 1:9

Box 1:10

Volume 10, November 1981-September 1983 #40004, Series: "1. Minutes, 1972-1996." Box 1:10

Box 1:11

Volume 11, October 1983-March 1985 #40004, Series: "1. Minutes, 1972-1996." Box 1:11

Box 1:12

Volume 12, May 1985-May 1986 #40004, Series: "1. Minutes, 1972-1996." Box 1:12

Box 1:13

Volume 13, June 1986-October 1978 #40004, Series: "1. Minutes, 1972-1996." Box 1:13

Box 1:14

Volume 14, November 1987-January 1989 #40004, Series: "1. Minutes, 1972-1996." Box 1:14

Box 1:15

Volume 15, February 1989-February 1990 #40004, Series: "1. Minutes, 1972-1996." Box 1:15

Box 1:16

Volume 16, March 1990-November 1990 #40004, Series: "1. Minutes, 1972-1996." Box 1:16

Box 1:17

Volume 17, January 1991-November 1991 #40004, Series: "1. Minutes, 1972-1996." Box 1:17

Box 1:18

Volume 18, January 1992-November 1992 #40004, Series: "1. Minutes, 1972-1996." Box 1:18

Box 1:19

Volume 19, January 1993-November 1993 #40004, Series: "1. Minutes, 1972-1996." Box 1:19

Box 1:20

Volume 20, January 1994-November 1994 #40004, Series: "1. Minutes, 1972-1996." Box 1:20

Box 1:21

Volume 21, January 1995-November 1995 #40004, Series: "1. Minutes, 1972-1996." Box 1:21

Box 1:22

Volume 22, January 1995-November 1996 #40004, Series: "1. Minutes, 1972-1996." Box 1:22

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expand/collapse Expand/collapse Series 2. Meeting Files, 1972-1996.

24000 items.

Arrangement: Chronological by meeting date.

These files were created and maintained by the Secretary of the University and the Assistant Secretary of the University. They include documents related to arrangements for Board of Governors meetings and to matters discussed at the meetings. Included are correspondence; agendas and schedules of meetings; materials distributed to Board members prior to meetings, including copies of newspaper articles related to the university; and drafts of statements and reports to be presented to the Board. Files occasionally also include the minutes of ad hoc, special, or subcommittees of the Board of Governors. In many cases, the materials in these files duplicate or closely approximate items that are recorded in the minutes of the Board in Series 1. In some cases, however, these files include documents that are not recorded in the minutes of the Board, such as appendices that were too large to be bound with the minutes and appendices containing confidential information. In particular, documents related to the issuance of revenue bonds generally are not included in the minutes but are included in the Meeting Files.

Beginning in October 1994, separate minutes were kept for closed sessions of the Board of Governors meetings. Closed sessions were allowed for discussion of personnel matters, financial matters such as acquisition of real property, and the conferring of awards. A brief version of the closed session minutes was entered in the official Board minutes in Series 1. A fuller version was filed in the Meeting Files. Reports regarding faculty appeals were attached to the fuller versions of the closed session minutes as "Exhibits." Some of these reports and other personnel-related items from the Meeting Files are restricted until 2048 and have been removed from the files and placed in Box 2:21/3:12. The closed session minutes remain in the files and are open for research.

Box 2:1

January 1972-February 1974 #40004, Series: "2. Meeting Files, 1972-1996." Box 2:1

Box 2:2

March 1972-May 1975 #40004, Series: "2. Meeting Files, 1972-1996." Box 2:2

Box 2:3

June 1975-May 1976 #40004, Series: "2. Meeting Files, 1972-1996." Box 2:3

Box 2:4

June 1976-June 1977 #40004, Series: "2. Meeting Files, 1972-1996." Box 2:4

Box 2:5

July 1977-September 1978 #40004, Series: "2. Meeting Files, 1972-1996." Box 2:5

Box 2:6

October 1978-July 1980 #40004, Series: "2. Meeting Files, 1972-1996." Box 2:6

Box 2:7

August 1980-June 1982 #40004, Series: "2. Meeting Files, 1972-1996." Box 2:7

Box 2:8

July 1982-March 1985 #40004, Series: "2. Meeting Files, 1972-1996." Box 2:8

Box 2:9

May 1985-November 1986 #40004, Series: "2. Meeting Files, 1972-1996." Box 2:9

Box 2:10

January 1987-November 1987 #40004, Series: "2. Meeting Files, 1972-1996." Box 2:10

Box 2:11

January 1988-April 1989 #40004, Series: "2. Meeting Files, 1972-1996." Box 2:11

Box 2:12

May 1989-August 1990 #40004, Series: "2. Meeting Files, 1972-1996." Box 2:12

Box 2:13

September 1990-November 1991 #40004, Series: "2. Meeting Files, 1972-1996." Box 2:13

Box 2:14

January 1992-September 1992 #40004, Series: "2. Meeting Files, 1972-1996." Box 2:14

Box 2:15

October 1992-May 1993 #40004, Series: "2. Meeting Files, 1972-1996." Box 2:15

Box 2:16

June 1993-June 1994 #40004, Series: "2. Meeting Files, 1972-1996." Box 2:16

Box 2:17

July 1994-May 1995 #40004, Series: "2. Meeting Files, 1972-1996." Box 2:17

Box 2:18

June 1995-March 1996 #40004, Series: "2. Meeting Files, 1972-1996." Box 2:18

Box 2:19

April 1996-November 1996 #40004, Series: "2. Meeting Files, 1972-1996." Box 2:19

Box 2:20

Oversize Items #40004, Series: "2. Meeting Files, 1972-1996." Box 2:20

Box 2:21/3:12

Restricted Items, 1975-1996 #40004, Series: "2. Meeting Files, 1972-1996." Box 2:21/3:12

Materials in this box are CLOSED to researchers until 2048 for reasons related to the confidentiality of personnel records.

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expand/collapse Expand/collapse Series 3. Committee Records, 1972-1998.

13200 items.

Arrangement: By committee.

For most of the period covered by these records, the Board of Governors had four standing committees: the Committee on Budget and Finance; the Committee on Educational Planning, Policies and Programs; the Committee on Personnel and Tenure; and the Committee on University Governance. Reports of all of the committees are included in the official minutes of the Board in Series 1 and often also in the Meeting Files in Series 2. Minutes and other records of the Committee on Personnel and Tenure are included in Series 3.1.

expand/collapse Expand/collapse Subseries 3.1 Committee on Personnel and Tenure, 1972-1998.

13200 items.

Arrangement: Chronological by meeting date.

These files were created and maintained by the Vice President for Academic Affairs of the University of North Carolina System, whose office provided administrative support to the Committee on Personnel and Tenure. Records include agendas and minutes of committee meetings and materials related to matters discussed at the meetings.

The Committee on Personnel and Tenure considered the recommendations of the campuses of the University of North Carolina System regarding faculty appointments, promotions conferring tenure, and salary increases above a set percentage. It also considered recommendations regarding appointments to senior administrative positions at the individual campuses and at General Administration. The committee then recommended to the full Board of Governors whether to approve the recommendations of the campuses and General Administration.

The committee also reviewed and made recommendations regarding personnel policies and procedures. Records of the committee document its discussions of policies on faculty compensation, tenure, external professional activities, conflicts of interest, faculty workload, faculty-student relations, and other personnel matters.

Finally, the Committee on Personnel and Tenure considered appeals of faculty grievances regarding non-reappointment, denial of tenure, dismissal, salary, and other matters. In doing so, it looked only at whether all applicable policies and procedures, as defined by the Code of the Board of Governors of the University of North Carolina, had been followed by the campus administration and by the appellant in the case. It then issued its recommendations regarding the appeal in a report to the full Board of Governors. Until October 1994, these reports were entered as appendices in the official minutes of the full Board of Governors meetings in Series 1. Copies of the reports were also filed in records of the committee.

Some of the committee's records related to appeals are restricted until 2048 and have been removed from the files and placed in Box 2:21/3:12. These include most of the committee's reports on appeals from October 1994 through 1998. Also restricted are internal correspondence regarding specific appeals, regardless of date, and scattered copies of documents related to campus grievance proceedings. The committee's minutes, from both open and closed sessions, remain in the files and are open for research.

Box 3:1

August 1972-February 1976 #40004, Subseries: "3.1 Committee on Personnel and Tenure, 1972-1998." Box 3:1

Box 3:2

February 1976-April 1978 #40004, Subseries: "3.1 Committee on Personnel and Tenure, 1972-1998." Box 3:2

Box 3:3

May 1978-November 1980 #40004, Subseries: "3.1 Committee on Personnel and Tenure, 1972-1998." Box 3:3

Box 3:4

January 1981-November 1983 #40004, Subseries: "3.1 Committee on Personnel and Tenure, 1972-1998." Box 3:4

Box 3:5

January 1984-June 1986 #40004, Subseries: "3.1 Committee on Personnel and Tenure, 1972-1998." Box 3:5

Box 3:6

July 1986-March 1989 #40004, Subseries: "3.1 Committee on Personnel and Tenure, 1972-1998." Box 3:6

Box 3:7

April 1989-June 1991 #40004, Subseries: "3.1 Committee on Personnel and Tenure, 1972-1998." Box 3:7

Box 3:8

August 1991-November 1993 #40004, Subseries: "3.1 Committee on Personnel and Tenure, 1972-1998." Box 3:8

Box 3:9

January 1994-September 1995 #40004, Subseries: "3.1 Committee on Personnel and Tenure, 1972-1998." Box 3:9

Box 3:10

January 1996-June 1997 #40004, Subseries: "3.1 Committee on Personnel and Tenure, 1972-1998." Box 3:10

Box 3:11

July 1997-June 1998 #40004, Subseries: "3.1 Committee on Personnel and Tenure, 1972-1998." Box 3:11

Box 2:21/3:12

Restricted Items, 1974-1998 #40004, Subseries: "3.1 Committee on Personnel and Tenure, 1972-1998." Box 2:21/3:12

Materials in this box are CLOSED to researchers until 2048 for reasons related to the confidentiality of personnel records.

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Processing Information

Processed by University Archives Staff, April 2002, February 2003.

Encoded Elizabeth Johnson, April 2002.

Updated by Elizabeth Preston because of addition in February 2003.

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