Collection Number: 40028

Collection Title: Chancellor's Administrative Council of the University of North Carolina at Chapel Hill Records, 1973-1996

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This is a finding aid. It is a description of archival material held in the Wilson Library at the University of North Carolina at Chapel Hill. Unless otherwise noted, the materials described below are physically available in our reading room, and not digitally available through the World Wide Web. See the Duplication Policy section for more information.

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Size Linear Feet: 9.0 feet of linear shelf space (approximately Items: 7200 items)
Abstract Chancellor Ferebee Taylor created the Chancellor's Administrative Council in the fall of 1972. It consisted of the administrative officers who reported directly to him, including his special assistants and excepting the Director of Athletics. He later included the deans of the College of Arts and Sciences and the School of Medicine. The Council's membership varied somewhat, but continued to include most of the University's senior administrators. It meets weekly to discuss University-wide issues and to advise the Chancellor on policy-setting decisions. Records consist chiefly of agendas and minutes of meetings along with copies of documents pertinent to discussions at meetings of the Chancellor's Administrative Council.
Creator University of North Carolina at Chapel Hill. Chancellor's Administrative Council.
Language English
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Restrictions to Access
No restrictions. Open for Research.
Preferred Citation
[Identification of item], in the Chancellor's Administrative Council of the University of North Carolina at Chapel Hill Records #40028, University Archives, The Wilson Library, University of North Carolina at Chapel Hill.
Acquisitions Information
Periodic transfer from the offices that create these records.
Sensitive Materials Statement
Manuscript collections and archival records may contain materials with sensitive or confidential information that is protected under federal or state right to privacy laws and regulations, the North Carolina Public Records Act (N.C.G.S. § 132 1 et seq.), and Article 7 of the North Carolina State Personnel Act (Privacy of State Employee Personnel Records, N.C.G.S. § 126-22 et seq.). Researchers are advised that the disclosure of certain information pertaining to identifiable living individuals represented in this collection without the consent of those individuals may have legal ramifications (e.g., a cause of action under common law for invasion of privacy may arise if facts concerning an individual's private life are published that would be deemed highly offensive to a reasonable person) for which the University of North Carolina at Chapel Hill assumes no responsibility.
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The following terms from Library of Congress Subject Headings suggest topics, persons, geography, etc. interspersed through the entire collection; the terms do not usually represent discrete and easily identifiable portions of the collection--such as folders or items.

Clicking on a subject heading below will take you into the University Library's online catalog.

These and related materials may be found under the following headings in online catalogs.

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Chancellor Ferebee Taylor created the Administrative Council in the fall of 1972. There is no documentation of the earliest meetings, nor is there a written statement describing the establishment and purpose of the Council. Prior to the creation of the Administrative Council, a less formal group called the Cabinet met weekly, with no written agenda. It consisted of a large number of members, some of whom did not directly report to the Chancellor (Chancellors Aycock, Sitterson, and Sharp all had Cabinets). Chancellor Taylor decided to streamline the Cabinet by including only the principal officers reporting directly to him (including his Special Assistants and excepting the Director of Athletics). He later added the Dean of the College of Arts and Sciences and the Dean of the School of Medicine.

During Chancellor Taylor's administration the Council met weekly to discuss a variety of University-wide issues and to advise the Chancellor on policy-setting decisions. Large issues such as change budgets and Affirmative Action Plans as well as relatively small issues such as lighting on campus and how best to deal with ivy growing on buildings were brought to the table at Council meetings.

In April 1990, during the administration of Chancellor Hardin, the Council had two special meetings to discuss the purpose and organization of the Administrative Council. These meetings were held at the Chancellor's request but without his presence. Council members discussed the kinds of issues that were appropriate to bring to the table, whether the Council's main purpose should be "issues forum" or "issues resolution," and how best to integrate the views of the disparate parts of the University. From these discussions the Council produced a "Consensus Statement," which concluded that "Council meetings should be held with sufficient frequency, effectively organized to address all the principal business of the University, and aimed at developing and implementing University administrative policies and action decisions."

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This records group consists mostly of the agendas, minutes, and attachments of the Administrative Council meetings. Although the Council began to meet in the fall of 1972, minutes were not systematically recorded until the summer of 1974, with Special Assistants to the Chancellor being responsible for recording, typing, and distributing minutes to Council members. John P. Evans kept minutes from 2 July 1974 through 30 August 1977; Claiborne Jones kept them from 6 September 1977 through 5 May 1981; and Douglass Hunt kept minutes from 12 May 1981 through 29 January 1996.

Special Assistant Douglass Hunt began keeping hand-written notes of Council meetings in August 1973. His notes have been included in these records when they represent the sole documentation of a meeting or when they differ from the typed minutes. Where included, they have been placed directly behind the typed minutes.

A general correspondence file precedes the file of minutes, followed by an index of agendas for Council meetings from January 1976 through August 1982.

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Contents list

expand/collapse Expand/collapse Records of the Chancellor's Administrative Council, 1973-1996.

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Processing Information

Processed by: University Archives Staff

Encoded by: ByteManagers Inc., 2008

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