Collection Number: 40103

Collection Title: Property Office of the University of North Carolina at Chapel Hill Records, 1796, 1841, 1898-1997 (bulk 1975-1987)

This is a finding aid. It is a description of archival material held in the Wilson Library at the University of North Carolina at Chapel Hill. Unless otherwise noted, the materials described below are physically available in our reading room, and not digitally available through the World Wide Web. See the Duplication Policy section for more information.


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Size 16.5 feet of linear shelf space (approximately 13200 items)
Abstract The university's Property Office (originally Property Division) was created during the 1969-1970 academic year to oversee transactions involving the acquisition, sale, and leasing of real property. Other responsibilities included the inventory, care, and repair of the university's museum items and historic furnishings and the management of insurance coverage (except employee benefits). Records include correspondence and other files pertaining to university property, insurance coverage, and the rental and leasing of property.
Creator University of North Carolina at Chapel Hill. Property Office.
Language English
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expand/collapse Expand/collapse Information For Users

Restrictions to Access
No restrictions. Open for research.
Restrictions to Use
No usage restrictions.
Preferred Citation
[Identification of item], in the Property Office of the University of North Carolina at Chapel Hill Records #40103, University Archives, The Wilson Library, University of North Carolina at Chapel Hill.
Acquisitions Information
Transferred from the Property Office in 1986, 1988, 1996, and 1997.
Sensitive Materials Statement
Manuscript collections and archival records may contain materials with sensitive or confidential information that is protected under federal or state right to privacy laws and regulations, the North Carolina Public Records Act (N.C.G.S. § 132 1 et seq.), and Article 7 of the North Carolina State Personnel Act (Privacy of State Employee Personnel Records, N.C.G.S. § 126-22 et seq.). Researchers are advised that the disclosure of certain information pertaining to identifiable living individuals represented in this collection without the consent of those individuals may have legal ramifications (e.g., a cause of action under common law for invasion of privacy may arise if facts concerning an individual's private life are published that would be deemed highly offensive to a reasonable person) for which the University of North Carolina at Chapel Hill assumes no responsibility.
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expand/collapse Expand/collapse Subject Headings

The following terms from Library of Congress Subject Headings suggest topics, persons, geography, etc. interspersed through the entire collection; the terms do not usually represent discrete and easily identifiable portions of the collection--such as folders or items.

Clicking on a subject heading below will take you into the University Library's online catalog.

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expand/collapse Expand/collapse Related Collections

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expand/collapse Expand/collapse Historical Information

During the 1969-1970 academic year, the University Property Division (later Property Office) was established to oversee the increasing legal work of the Chapel Hill campus. Mainly concerned with the acquisition, sale, and rental/lease of real property by and from the university, this office also approved service contracts and agreements; requests for extended or all risk insurance; and automobile liability and workman's compensation coverage. In liaison with officials of state government, it also processed claims (tort, bad check and insurance) against and in behalf of the university. The persons holding the position of University Property Officer have been:

1969-1970 James A. Williams
1970-1971 Ben O. Bridgers
1971-1990 Grace W. Wagoner
1990-1995 Michael E. Fox

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expand/collapse Expand/collapse Scope and Content

Records include correspondence and other files pertaining to university property, insurance coverage, and the rental and leasing of property.

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Contents list

expand/collapse Expand/collapse Series Quick Links

expand/collapse Expand/collapse Series 1. Administrative Files.

This series contains records relating to the internal administration of the University Property Office. With the exception of limited correspondence, the files are financial in character and include data on the state appropriated and endowment trust funds controlled by the University Property Officer. Logs for requisition and mail processing are also found in this series.

Box 1

Budget Files: State-Appropriated Funds: General, FY 1973/74-FY 1981/82 #40103, Series: "1. Administrative Files." Box 1

Budget Files: State-Appropriated Funds: Insurance, FY 1978/79-FY 1981/82 #40103, Series: "1. Administrative Files." Box 1

Budget Files: State-Appropriated Funds: Logan Irvin Library, Faculty Lab and Office Building, 1981-1982 #40103, Series: "1. Administrative Files." Box 1

Budget Files: Gifts, Trust and Endowment Funds: Couch Endowment Fund, FY 1978/79-FY 1979/80 #40103, Series: "1. Administrative Files." Box 1

Budget Files: Gifts, Trust and Endowment Funds: Davie, William Richardson, Fund, FY 1979/80- FY 1981/82 #40103, Series: "1. Administrative Files." Box 1

Budget Files: Gifts, Trust and Endowment Funds: Glen Lennox Corporation Endowment Fund (Hobbs House), FY 1979/80-FY 1981/82 #40103, Series: "1. Administrative Files." Box 1

Budget Files: Gifts, Trust and Endowment Funds: Hill Building Maintenance Account (Franklin Street Property), FY 1948/49-FY 1981/82 #40103, Series: "1. Administrative Files." Box 1

Budget Files: Gifts, Trust and Endowment Funds: Jones, Francis, Will, 1841 #40103, Series: "1. Administrative Files." Box 1

Budget Files: Gifts, Trust and Endowment Funds: Ledbetter, J. H. Property (Institute of Government), 1938 #40103, Series: "1. Administrative Files." Box 1

Budget Files: Gifts, Trust and Endowment Funds: Ray, Donald F., Scholarship Fund, 1919 #40103, Series: "1. Administrative Files." Box 1

Budget Files: Gifts, Trust and Endowment Funds: Rental Faculty Housing Account, FY 1981/82 #40103, Series: "1. Administrative Files." Box 1

Budget Files: Gifts, Trust and Endowment Funds: Roanoke Island Memorial Association Gift, 1941-1944 #40103, Series: "1. Administrative Files." Box 1

Budget Files: Gifts, Trust and Endowment Funds: Stacy-Cummings Fund, FY 1973/74-FY 1981/82 #40103, Series: "1. Administrative Files." Box 1

Budget Files: Gifts, Trust and Endowment Funds: Steinbrenner Fund (210 Pittsboro Street Property), FY 1978/79-FY 1981/82 #40103, Series: "1. Administrative Files." Box 1

Budget Files: Gifts, Trust and Endowment Funds: Tanner Fund (West House), FY 1975/76-FY 1981/82 #40103, Series: "1. Administrative Files." Box 1

Budget Files: Gifts, Trust and Endowment Funds: Vaught, William B., Will, 1946 #40103, Series: "1. Administrative Files." Box 1

Budget Files: Gifts, Trust and Endowment Funds: Walker, N. W., Library, 1929 #40103, Series: "1. Administrative Files." Box 1

Budget Files: Gifts, Trust and Endowment Funds: Horace Williams House Repair Account, FY 1972/73-FY 1974/75 #40103, Series: "1. Administrative Files." Box 1

Box 2

Correspondence: Attorney General of North Carolina, Opinions, 1939-1964 #40103, Series: "1. Administrative Files." Box 2

Correspondence: Dormitory Construction Revenue Bonds, 1956-1960 #40103, Series: "1. Administrative Files." Box 2

Correspondence: University of North Carolina Foundation, Inc., 1964; 1966-1972 #40103, Series: "1. Administrative Files." Box 2

Historic Properties: General, 1983-1984 #40103, Series: "1. Administrative Files." Box 2

Historic Properties: Battle Park, 1988 #40103, Series: "1. Administrative Files." Box 2

Historic Properties: President's House: General, 1957-1959; 1970; 1986 #40103, Series: "1. Administrative Files." Box 2

Historic Properties: President's House: Inventories, 1970; 1972; 1985 #40103, Series: "1. Administrative Files." Box 2

Historic Properties: President's House: Photographs, 1986 #40103, Series: "1. Administrative Files." Box 2

(Photos of interior and furnishings; shelved separately under P-40103/1-61)

Mail Logs, FY 1976/77-FY 1980/81; FY 1982/83 #40103, Series: "1. Administrative Files." Box 2

Property Tax, University Property Subject to: General Correspondence, 1973-1980 #40103, Series: "1. Administrative Files." Box 2

Property Tax, University Property Subject to: Ad Valorem Taxes (estimates), 1978-1979 #40103, Series: "1. Administrative Files." Box 2

Property Tax, University Property Subject to: Deeds and Land Holdings, 1796-1976 #40103, Series: "1. Administrative Files." Box 2

Property Tax, University Property Subject to: North Carolina Supreme Court Transcripts, 1978; 1980 #40103, Series: "1. Administrative Files." Box 2

Property Tax, University Property Subject to: Property Appraisals, 1973-1978; 1983 #40103, Series: "1. Administrative Files." Box 2

Property Tax, University Property Subject to: Property Tax Commission, 1974-1978 #40103, Series: "1. Administrative Files." Box 2

Requisition Logs, FY 1974/75-FY 1979/80 #40103, Series: "1. Administrative Files." Box 2

Box 3

University Property Acquisitions and Sales Records: Acquisitions: Berryhill/Davis Property (Medical Foundation Purchase), 1982-1984 #40103, Series: "1. Administrative Files." Box 3

University Property Acquisitions and Sales Records: Acquisitions: Felton, Mary McKee, Property (319 Pittsboro St.), 1986 #40103, Series: "1. Administrative Files." Box 3

University Property Acquisitions and Sales Records: Acquisitions: Mayberry, A. Ray, Property, 1977-1979 #40103, Series: "1. Administrative Files." Box 3

University Property Acquisitions and Sales Records: Acquisitions: Nunn Mountain Property, 1974-1976 #40103, Series: "1. Administrative Files." Box 3

University Property Acquisitions and Sales Records: Acquisitions: Smith, Gladys Osborne, Property, 1966-1972 #40103, Series: "1. Administrative Files." Box 3

University Property Acquisitions and Sales Records: Sales: Corbitt Estate, 1976-1980 #40103, Series: "1. Administrative Files." Box 3

University Property Acquisitions and Sales Records: Sales: Couch Property, 1977-1983 #40103, Series: "1. Administrative Files." Box 3

University Property Acquisitions and Sales Records: Sales: Davis, Walter, Property, 1977-1978 #40103, Series: "1. Administrative Files." Box 3

University Property Acquisitions and Sales Records: Sales: DuBose Property, 1981-1985 #40103, Series: "1. Administrative Files." Box 3

University Property Acquisitions and Sales Records: Sales: Dean, Benjamin P., Property, 1986 #40103, Series: "1. Administrative Files." Box 3

University Property Acquisitions and Sales Records: Sales: Goforth Properties/Falconbridge Development, 1984 #40103, Series: "1. Administrative Files." Box 3

University Property Acquisitions and Sales Records: Sales: Gross, Sidney L., Property, 1966 #40103, Series: "1. Administrative Files." Box 3

University Property Acquisitions and Sales Records: Sales: Hendren Property, 1966 #40103, Series: "1. Administrative Files." Box 3

University Property Acquisitions and Sales Records: Sales: Julian Property, 1979-1984 #40103, Series: "1. Administrative Files." Box 3

University Property Acquisitions and Sales Records: Sales: Kent, Donald, Estate, 1978-1986 #40103, Series: "1. Administrative Files." Box 3

Box 4

University Property Acquisitions and Sales Records: Sales: McCombs, Dr. Parks, Property, 1973-1977 #40103, Series: "1. Administrative Files." Box 4

University Property Acquisitions and Sales Records: Sales: McIver, Elva Bryan, Property, 1959-1962 #40103, Series: "1. Administrative Files." Box 4

University Property Acquisitions and Sales Records: Sales: Nunn Property, 1975-1976 #40103, Series: "1. Administrative Files." Box 4

University Property Acquisitions and Sales Records: Sales: Quail Roost Conference Center: General, 1965; 1987-1990; 1995-1997 #40103, Series: "1. Administrative Files." Box 4

University Property Acquisitions and Sales Records: Sales: Quail Roost Conference Center: Photographs, 1993 #40103, Series: "1. Administrative Files." Box 4

(photos of interior and furnishings; shelved separately under P-40103/62-83)

University Property Acquisitions and Sales Records: Sales: Southerland, Mrs. Quinn, Property, 1954-1986 #40103, Series: "1. Administrative Files." Box 4

University Property Acquisitions and Sales Records: Sales: Weaver Property, 1959-1963 #40103, Series: "1. Administrative Files." Box 4

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expand/collapse Expand/collapse Series 2. Insurance Records.

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expand/collapse Expand/collapse Series 3. Space Rental and Lease Records.

This series contains files concerning space rented or leased by the university for normal or special operations. Records of faculty rental housing, including rental receipt registers, are found in this series. In addition, lease agreements for special projects as well as for continuing operations are filed in this series. While the faculty housing and receipt registers are organized chronologically, the space leases are arranged by the university division and sub-agency concerned.

expand/collapse Expand/collapse Subseries 3.1. Non-University Property Rented/Leased for University Operations.

Box 6

Faculty/Staff Rental Housing, FY 1974/75-FY 1980/81 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 6

(See also Series 1)

Rental Receipt Registers: Volume 1: 2 November 1972-7 June 1973 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 6

Rental Receipt Registers: Volume 2: 8 June 1973-8 January 1974 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 6

Rental Receipt Registers: Volume 3: 10 January 1974-3 July 1975 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 6

Rental Receipt Registers: Volume 4: 7 July 1975-4 February 1976 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 6

Rental Receipt Registers: Volume 5: 5 February 1976-8 September 1976 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 6

Rental Receipt Registers: Volume 6: 9 September 1976-30 August 1977 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 6

Rental Receipt Registers: Volume 7: 31 August 1977-8 August 1978 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 6

Box 7

Rental Receipt Registers: Volume 8: 9 August 1978-12 March 1980 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 7

Rental Receipt Registers: Volume 9: 14 March 1980-17 February 1981 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 7

Space Rental and Lease Records: Academic Affairs: Institute of Government, 1971-1972 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 7

Space Rental and Lease Records: Academic Affairs: Institute of Marine Sciences, 1971 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 7

Space Rental and Lease Records: Academic Affairs: Library (Davis) Shelving Storage, 1982 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 7

Space Rental and Lease Records: Academic Affairs: Social Work, School of: General, 1975-1981 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 7

Space Rental and Lease Records: Academic Affairs: Social Work, School of: Egypt Project, FY 1979/80-FY 1981/82 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 7

Box 8

Space Rental and Lease Records: Academic Affairs: National Center for Training of Child Welfare Administrators, 1980-1984 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 8

Space Rental and Lease Records: Academic Affairs: Small Business and Technology Development Center, 1987 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 8

Space Rental and Lease Records: Academic Affairs: Southeastern Black Press Institute, FY 1978/79 University Computation Center, 1978-1979 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 8

Space Rental and Lease Records: Academic Affairs: University Computation Center, 1978-1979 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 8

Space Rental and Lease Records: Academic Affairs: Urban and Regional Studies, Center for: Stegman Project, FY 1974/75-FY 1976/77 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 8

Space Rental and Lease Records: Health Affairs: Centers, Institutes, Programs: Carolina Population Center, 1970-1982 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 8

Space Rental and Lease Records: Health Affairs: Centers, Institutes, Programs: Disability Training Institute, 1974-1976 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 8

Space Rental and Lease Records: Health Affairs: Centers, Institutes, Programs: Frank Porter Graham Child DevelopmentCenter, 1973-1982 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 8

Space Rental and Lease Records: Health Affairs: Centers, Institutes, Programs: Health Services Research Center, 1980 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 8

Space Rental and Lease Records: Health Affairs: North Carolina Health Manpower Development Program, 1972-1977 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 8

Box 9

Space Rental and Lease Records: Health Affairs: Medicine, School of: General, 1970-1981 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 9

Space Rental and Lease Records: Health Affairs: Medicine, School of: Biochemistry, 1981-1984 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 9

Space Rental and Lease Records: Health Affairs: Medicine, School of: Developmental Disabilities Prevention and Model Services, 1985-1987 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 9

Space Rental and Lease Records: Health Affairs: Medicine, School of: Family Medicine, 1982 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 9

Space Rental and Lease Records: Health Affairs: Medicine, School of: Medical Allied Health Professions [MAHP], 1980-1983 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 9

Space Rental and Lease Records: Health Affairs: Medicine, School of: Medical Facilities Building B, 1974-1982 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 9

Space Rental and Lease Records: Health Affairs: Medicine, School of: Medical Faculty Practice Plan, 1975-1977 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 9

Space Rental and Lease Records: Health Affairs: Medicine, School of: Pharmacology and Toxicology Center, 1965-1973 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 9

Space Rental and Lease Records: Health Affairs: Medicine, School of: Rural Practice Project, 1978-1979 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 9

Space Rental and Lease Records: Health Affairs: Medicine, School of: TEACCH Project, Department of Psychiatry, 1974-1979 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 9

Box 10

Space Rental and Lease Records: Health Affairs: Public Health, School of: General, 1970-1979 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 10

Space Rental and Lease Records: Health Affairs: Public Health, School of: Abernathy Project, 1978-1979 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 10

Space Rental and Lease Records: Health Affairs: Public Health, School of: Community Health Service, 1978 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 10

Space Rental and Lease Records: Health Affairs: Public Health, School of: Environmental Sciences and Engineering, 1972-1979 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 10

Space Rental and Lease Records: Health Affairs: Public Health, School of: Epidemiology, 1973-1982 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 10

Space Rental and Lease Records: Health Affairs: Public Health, School of: Health Education, 1979-1984 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 10

Space Rental and Lease Records: Health Affairs: Public Health, School of: Lipids, 1977-1979 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 10

Space Rental and Lease Records: Health Affairs: Public Health, School of: Management Data Center (Helms-Shiffman Project), 1977-1978 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 10

Box 11

Space Rental and Lease Records: Health Affairs: Public Health, School of: Nutrition, 1977-1982 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 11

Space Rental and Lease Records: Health Affairs: Public Health, School of: Occupational Health, 1977-1982 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 11

Space Rental and Lease Records: Health Affairs: Public Health, School of: Population Laboratory, 1977 -1982 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 11

Space Rental and Lease Records: Health Affairs: Public Health, School of: Rubber Project, 1979-1981 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 11

Space Rental and Lease Records: Health Affairs: Public Health, School of: SENIC Project, 1975-1979 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 11

Space Rental and Lease Records: Student Affairs: University Housing Office, Frank T. Daddario Warehouse Lease, 1977-1979 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 11

Space Rental and Lease Records: Student Affairs: Student Stores, 1983-1984 #40103, Subseries: "3.1. Non-University Property Rented/Leased for University Operations." Box 11

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expand/collapse Expand/collapse Subseries 3.2. University Property Rented/Leased for Non-University Operations.

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Processing Information

Processed by: University Archives Staff

Encoded by: ByteManagers Inc., 2008

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