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Size | 78.0 feet of linear shelf space (approximately 62400 items) |
Abstract | The Vice Chancellor for Student Affairs has administrative responsibility for the university's Division of Student Affairs, which provides extracurricular programs and services for students and oversees student organizations and activities. The Division of Student Affairs was established in 1954; it replaced the former Division of Student Welfare, which had been established in 1933 to promote and coordinate the work of all university agencies affecting student welfare. The Office of Vice Chancellor for Student Affairs was not created until 1977. This record group, however, contains papers of all the university officers who have been responsible for matters of student welfare. The titles of those officers have been Dean of Students, 1919-1945; Dean of Men and Chairman of the Division of Student Welfare, 1946-1947; Dean of Students, 1948-1954; Dean of Student Affairs, 1954-1977; Vice Chancellor for Student Affairs, 1977-1980; Vice Chancellor and Dean of Student Affairs, 1980-1997; and Vice Chancellor for Student Affairs, since 1997. Prior to 1966 the Division of Student Affairs also oversaw the offices responsible for academic records and student aid. Records include correspondence and other files relating to student life and activities, extracurricular programs and services for students, student housing, student aid, and academic recordkeeping at the University of North Carolina at Chapel Hill. Included are numerous files on Student Government and on the various offices that have been part of the Division of Student Affairs: Office of the Dean of Women, Office of Records and Registration, Office of Admissions, Office of Career Planning and Placement Services, Housing Office, Student Aid Office, Student Health Service, Student Development and Counseling Center, Campus Y, and Student Union. |
Creator | University of North Carolina at Chapel Hill. Office of the Vice Chancellor for Student Affairs. |
Curatorial Unit | University of North Carolina at Chapel Hill. Library. University Archives. |
Language | English |
Processed by: University Archives Staff; May 1992, September 1992, February 1993, May 1998, February 2012, February 2015
Updated because of addition by Sara Mannheimer, February 2012
Encoded by: ByteManagers Inc., 2008
Finding aid updated for born digital processing by Amanda Loeb, February 2015.
Back to TopThe following terms from Library of Congress Subject Headings suggest topics, persons, geography, etc. interspersed through the entire collection; the terms do not usually represent discrete and easily identifiable portions of the collection--such as folders or items.
Clicking on a subject heading below will take you into the University Library's online catalog.
On 23 September 1919, University of North Carolina President Harry Woodburn Chase recommended to the Executive Committee of the Board of Trustees that the academic and disciplinary functions of the Office of the Dean of the College of Liberal Arts be separated. He appointed Frank Porter Graham dean of students, to be responsible for advising students and coordinating the multiple official and extracurricular organizations of the campus that dealt primarily with student welfare.
In 1933 the Division of Student Welfare was established to promote and coordinate the work of all university agencies affecting student welfare. An administrative board composed of faculty and persons administratively responsible for these agencies and organizations was also created, with the dean of students as chairman. The heads of these agencies and organizations, however, were administratively responsible to the chancellor. On 1 May 1953 the General Faculty approved legislation authorizing a new Administrative Board of Student Affairs to be composed of six members of the faculty, appointed by the chancellor, with the dean of students as presiding officer.
In 1954 the "Management Survey," conducted by Cresap, McCormick and Paget, recommended that an integrated Division of Student Affairs be formed. This recommendation was approved by the Board of Trustees on 1 July 1954. The dean of students, whose title was changed to dean of student affairs, became head of the new division. The following offices and activities reported directly to him: Office of Admissions; Central Office of Records; Office of Student Aid; Office of Student Activities; Graham Memorial Student Union; YMCA and YWCA; Student Health Service; University Testing Service; Placement Service; Housing Office; Office of Dean of Women; Advisor to Veterans; and Advisor to Foreign Students.
In 1961 the Central Office of Records was replaced by a reorganized Office of Records and Registration. The offices of Admissions and Records and Registration were transferred to the Division of Academic Affairs in 1966. In 1972, with the creation of the Division of Administration, both of these offices as well as the office of Student Aid were placed in that Division, under the responsibility of the Registrar.
The title of the chief student affairs officer has been: Dean of Students, 1919-1945; Dean of Men and Chairman of the Division of Student Welfare, 1946-1947; Dean of Students, 1948-1954; Dean of Student Affairs, 1954-1977; and Vice Chancellor for Student Affairs, 1977-1980; Vice Chancellor and Dean of Student Affairs, 1980-1997; and Vice Chancellor for Student Affairs, 1997 to the present. Persons who have held the position are:
1919-1920 | Frank Porter Graham, Dean of Students |
1920-1945 | Francis Foster Bradshaw, Dean of Students |
1946-1947 | Ernest Lloyd Mackie, Dean of Men and Chairman of the Division of Student Welfare |
1947-1948 | Ernest Lloyd Mackie, Dean of Students |
1948-1954 | Frederick Henry Weaver, Dean of Students |
1954-1961 | Frederick Henry Weaver, Dean of Student Affairs |
1961-1963 | Charles Henderson, Jr., Dean of Student Affairs |
1963-1972 | Cornelius Oliver Cathey, Dean of Student Affairs |
1972-1977 | Donald Arthur Boulton, Dean of Student Affairs |
1977-1980 | Donald Arthur Boulton, Vice Chancellor for Student Affairs |
1980-1994 | Donald Arthur Boulton, Vice Chancellor and Dean of Student Affairs |
1994-1996 | Edith Wiggins, Interim Vice Chancellor and Dean of Student Affairs |
1996-1997 | Susan Kitchen, Vice Chancellor and Dean of Student Affairs |
1997-2002 | Susan Kitchen, Vice Chancellor for Student Affairs |
2002-2004 | Dean Bresciani, Interim Vice Chancellor for Student Affairs |
2004-2010 | Margaret A. Jablonski, Vice Chancellor for Student Affairs |
2010- | Winston B. Crisp, Vice Chancellor for Student Affairs |
Other titles within the division have also changed since the inception of the office. The second most senior officer of the division has had, at various times, the title of Dean of Men, Assistant Dean of Students and Assistant Vice Chancellor for Student Affairs. These changes in titles and responsibilities are reflected in the records of the Vice Chancellor.
Back to TopRecords include correspondence and other files relating to student life and activities, extracurricular programs and services for students, student housing, student aid, and academic recordkeeping at the University of North Carolina at Chapel Hill. Included are numerous files on Student Government and on the various offices that have been part of the Division of Student Affairs: Office of the Dean of Women, Office of Records and Registration, Office of Undergraduate Admissions, Office of Career Planning and Placement Services, Housing Office, Student Aid Office, Student Health Services, Student Development and Counseling Center, Campus Y, and Student Union.
The Addition of February 2012 consists of records similar to those in previous accessions, namely correspondence and other materials relating to the administration of and programs and services provided by the Division of Student Affairs. Included are materials relating to Student Affairs committees, task forces, and conferences; student awards; student housing; and student organizations and publications, including numerous files concerning Student Government and the Carolina Union. Some files are those of Cynthia Wolf Johnson, Associate Vice Chancellor for Student Learning, circa 1990-2005.
Back to TopFiles in this series relate to the vice chancellor's general responsibilities as senior administrative officer of the Division of Student Affairs but do not directly concern the individual offices under his jurisdiction. Material in the files reflects many of the routine duties of the office: student discipline; automobile registration and parking; responsibility for the enforcement of administrative, faculty, and/or trustee policies in regard to students, etc. Organizational changes within the Office of Vice Chancellor as well as changes in titles and duties among the staff of the division are reflected in the general correspondence of this series.
The first subseries relates to the internal organization and activities of the vice chancellor's office. It contains annual reports to the chancellor as well as annual reports from and correspondence with members of the division staff. Subseries 2 includes general subject files, arranged alphabetically.
These records largely derive from the period, 1954-1966, when the Office of Admissions was part of the Division of Student Affairs, and contain the dean of student affairs' correspondence with the director of admissions regarding admissions policies and other administrative matters as well as memoranda and statistics from the Office of Admissions. The annual reports of the director of admissions are also in this series.
Box 14 |
Annual Reports, 1954-1966; 1972 |
African Student Admissions, 1960-1962 |
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All-University Admissions Committee, 1958-1959 |
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Correspondence, 1952-1973; 1976-1979(includes some material from the Advisory Committee on Admissions; see also Advisory Committee on Admissions in Series 12) |
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Freshman Class Profiles, 1962-1977 |
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Minority Student Recruitment Efforts, 1974-1978(see also Minority Students in Series 1.2.) |
This series contains the vice chancellor for student affairs' files relating to the Office of Career Planning and Placement Services, established originally as the Placement Service around 1950 and renamed Office of Career Planning and Placement Services in 1972. There are also a few items that pertain to the Vocational Office and Woman's Vocational Office, both of which predated the Placement Service. In 1977 the Office of Career Planning and Placement Services became part of the newly created University Counseling Services.
Box 15 |
Annual Reports, 1938-1939; 1945-1946; 1949-1987; 1990 |
Correspondence, 1922; 1945-1946; 1953-1980 |
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Report on Institutionalization of Internship Service, 1977 |
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Self-Study, 1972 |
This series reflects the work of the Testing Service, later the Guidance and Testing Center, and its role within the Division of Student Affairs. There is considerable material about the Testing Service's Reading Program. In March 1977, the Guidance and Testing Center was incorporated into the Counseling Center. In July 1977 the Counseling Center and University Placement Services (see Series 3, above) were integrated under the administrative umbrella of University Counseling Services. On 1 July 1982, the name of the Counseling Center was changed to Student Development and Counseling Center.
Box 16 |
Annual Reports, 1946; 1953-1975; 1977; 1981; 1983-1984; 1986-1987; 1990(for Counseling Center Annual Reports for 1978-1979, 1982, see University Counseling Services Annual Reports, below) |
Correspondence, 1922; 1924-1925; 1939-1980; 1982 |
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College and University Environment Scales (CUES) Study, 1966 |
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Eckerman Committee Report, 1974-1975 |
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Marriage Counseling (see Series 1) |
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MMPI Tests (see Series 1) |
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Off-Campus Counseling Service, 1980 |
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Pre-Medical/Pre-Dental Advising Program, 1974-1976 |
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Reading Program, 1952-1966; 1973-1978; 1980; 1986 |
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Reorganization of the Counseling Center, 1980-1983 |
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Residential Counseling Service (see Series 5) |
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Self-Study, 1973 |
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Study of the Class of 1964, 1964-1965 |
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University Counseling Services, Annual Reports, 1978-1979; 1981-1982(includes Annual Reports for the Counseling Center and Placement Services) |
This series contains correspondence and memoranda relating to the responsibilities of the Housing Office and the Department of Residential Life as well as other university offices concerned with student accommodations. While there is material about food service and war emergency housing, the bulk of the files relate to dormitories, married student and off-campus housing, and the residential college concept and its application at the University of North Carolina at Chapel Hill. There is much material on women's housing and coeducational residence halls. See also files on the Dean of Women in Series 1.1. and Visitation in Series 1.2.
This series includes correspondence, memoranda and statistics reflecting the duties and responsibilities of the Office of Records and Registration. The Office of Records and Registration, established in 1961, replaced the former Central Office of Records, which had been created in 1938 and had become part of the Division of Student Affairs in 1954. Until 1960, the director of the Central Office of Records was also the director of the Student Aid Office. The Office of Records and Registration was moved from the Division of Student Affairs to the Division of Academic Affairs in 1966. In 1972, with the creation of the Division of Administration, the Office of Records and Registration was moved into that division and placed under the administrative authority of the Registrar.
Some records of the Faculty Committee on Records and Registration are found in the general correspondence files in this series. See Series 12 for additional material on the faculty committee.
This series reflects the organizational structure of the Division of Student Affairs in 1979 and contains the Vice Chancellor's files relating to the responsibilities of the Advisor to International Students, Veterans' Advisor, and Director of the Campus Y. The YWCA and YMCA were separate entities until 1954, when they merged to form the YM-YWCA, later Campus Y.
This series includes correspondence, memoranda, and reports from the Student Aid Office relating to scholarships, loans, and the federal work-study program. There is also material dealing with the work of the University Scholarship Committee. Collateral material will be found in the files on the Committee on Scholarships, Awards and Student Aid in Series 12.
Until 1960 the director of the Student Aid Office was also the director of the Office of Records and Registration, and there is some overlapping of material in the files on the two agencies. Therefore, see also Series 6. In 1966 the Student Aid Office was transferred to the Division of Academic Affairs, and in 1972 it was placed under the Registrar in the Division of Administration (later University Affairs).
This series includes the Vice Chancellor for Student Affairs' files pertaining to the Student Health Service (formerly known as the Infirmary). In addition to statistical reports, the files relate especially to the space needs of the Student Health Service and to proposed increases in student fees to cover medical services.
Responsibility for the supervision of student extracurricular activities, including student government, fraternities and sororities, lies with the Division of Student Affairs. Files in this series relate to the fulfillment of this responsibility, especially administration of the student organization recognition policy.
See also Scholarships in Series 8 and Sullivan Award Committee in Series 12.
See also Fraternities and Sororities in Series 12.
This series includes files relating to the Student Union (earlier Graham Memorial Student Union, later Carolina Union). The files contain information on planning for the Frank Porter Graham Student Union building and on the activities centered in the building. In addition, there are files on the University Bands, which until 1987 were administratively responsible to the director of the Student Union.
This series contains the vice chancellor's files on the faculty committees most directly concerned with the activities and responsibilities of the Division of Student Affairs. Also included are files on faculty committees on which the vice chancellor served. Faculty committee files in other series are cross-listed.
This series contains the vice chancellor's files relating to organizations, agencies, and professional associations, which are not administratively part of the University of North Carolina at Chapel Hill. For the most part, however, the purposes and goals of these organizations are related to those of the Division of Student Affairs.
The Addition of February 2012 consists of records similar to those in previous accessions, namely correspondence and other materials relating to the administration of and programs and services provided by the Division of Student Affairs. Included are materials relating to Student Affairs committees, task forces, and conferences; student awards; student housing; and student organizations and publications, including numerous files concerning Student Government and the Carolina Union. Some files are those of Cynthia Wolf Johnson, Associate Vice Chancellor for Student Learning, circa 1990-2005.
Note that, for the most part, original file titles have been retained.
Arrangement: alphabetical.
Includes correspondence and other materials relating to the administration of and programs and services provided by the Division of Student Affairs, along with numerous materials related to student organizations.
Arrangement: alphabetical.
Files concernig awards and prizes presented to students in recognition of various accomplishments.
Arrangement: alphabetical.
Files assembled by Cynthia Wolf Johnson during her tenure as Associate Vice Chancellor for Student Learning, circa 1990-2005.
Box 52 |
Black Cultural Center, 1986-1995 |
Black Cultural Center: Clippings and press releases, circa 1992-1993 |
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First Year Initiative, 2000-2004Living/learning program. |
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Honorary organizations, circa 1990s |
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Intellectual Climate: Task Force and Service Learning Subcommittee, circa 1997 |
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Myers-Briggs Type Indicator, circa 1990-2000 |
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Networking, 2002 |
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Order of the Grail-Valkyries, 1981-2003Includes North Carolina Superior Court documents from a civil case brought by Nationsbank against the Order of the Grail-Valkyries and other parties. |
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Order of the Old Well, 1996-1997 |
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Parade, 2001 |
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Skills Development and Assessment Program, circa 1987 |
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Society of Janus, 1996-1998 |
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Staff Development Committee, circa 1990-1997 |
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Student Affairs Administrative Council, 1991-1994 |
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Student Government: Executive Branch, circa 1985 |
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Women in Leadership Conferences, 1990 and 1999 |