Collection Number: 40154

Collection Title: Board of Elections of the University of North Carolina at Chapel Hill Records, 1946-2014

This is a finding aid. It is a description of archival material held in the Wilson Library at the University of North Carolina at Chapel Hill. Unless otherwise noted, the materials described below are physically available in our reading room, and not digitally available through the World Wide Web. See the Duplication Policy section for more information.


expand/collapse Expand/collapse Collection Overview

Size 6.0 feet of linear shelf space (approximately 3600 items)
Abstract The Elections Board was organized under the Student Government constitution of 1940. Later, its name changed to Board of Elections. The board was empowered to supervise campus elections and was required to certify the accuracy of election results. Among the board's responsibilities are recognition of student political parties, certification of candidate eligibility, printing and distributing ballots, selection of polling places and personnel, ballot counting, and certification of election results. Records of the Board of Elections include election laws and related correspondence, election return reports, and protested election cases as well as other materials documenting the student elections process, including legislation, policies, and guidelines; publicity; petitions for candidacy and other candidate information; election results; election conduct hearings; and other records.
Creator University of North Carolina at Chapel Hill. Board of Elections.
Language English
Back to Top

expand/collapse Expand/collapse Information For Users

Restrictions to Access
No restrictions. Open for research.
Restrictions to Use
No usage restrictions.
Preferred Citation
[Identification of item], in the Board of Elections of the University of North Carolina at Chapel Hill Records #40154, University Archives, The Wilson Library, University of North Carolina at Chapel Hill.
Acquisitions Information
Received from the Board of Elections in 1982, 1996, and 2010; the Addition of May 2012 was received in June 2010 (Records transfer 20100604.1); the Addition of September 2016 was received in September 2016 (RT 20160922.1).
Sensitive Materials Statement
Manuscript collections and archival records may contain materials with sensitive or confidential information that is protected under federal or state right to privacy laws and regulations, the North Carolina Public Records Act (N.C.G.S. § 132 1 et seq.), and Article 7 of the North Carolina State Personnel Act (Privacy of State Employee Personnel Records, N.C.G.S. § 126-22 et seq.). Researchers are advised that the disclosure of certain information pertaining to identifiable living individuals represented in this collection without the consent of those individuals may have legal ramifications (e.g., a cause of action under common law for invasion of privacy may arise if facts concerning an individual's private life are published that would be deemed highly offensive to a reasonable person) for which the University of North Carolina at Chapel Hill assumes no responsibility.
Back to Top

expand/collapse Expand/collapse Subject Headings

The following terms from Library of Congress Subject Headings suggest topics, persons, geography, etc. interspersed through the entire collection; the terms do not usually represent discrete and easily identifiable portions of the collection--such as folders or items.

Clicking on a subject heading below will take you into the University Library's online catalog.

Back to Top

expand/collapse Expand/collapse Related Collections

Back to Top

expand/collapse Expand/collapse Historical Information

The Elections Board was organized under the Student Government constitution of 1940, as approved on 20 April 1940. Later, its name changed to Board of Elections. The board was empowered to supervise the administration of campus elections and was required to certify the accuracy of election results. Among the board's responsibilities are the recognition of student political parties, the certification of candidate eligibility, the printing and distribution of ballots, the selection of polling places and personnel, ballot counting, and the certification of election results.

Back to Top

expand/collapse Expand/collapse Scope and Content

Records of the Board of Elections include election laws and related correspondence, election return reports, and protested election cases. The Addition of May 2012 contains additional materials documenting the student elections process, including general elections in the spring, Homecoming elections in the fall, and special elections at various times of year. The records include administrative materials; conference materials; publicity; candidate materials, including petitions for candidacy, financial statements, and election results; elections conduct documentation, including written statements, evidentiary documentation, and punitive decisions; elections legislation, policies, and guidelines; and other records.

Back to Top

Contents list

expand/collapse Expand/collapse Series Quick Links

expand/collapse Expand/collapse Series 1. Board of Elections of the University of North Carolina at Chapel Hill Records, 1946-1996.

Back to Top

expand/collapse Expand/collapse Series 2. Election Materials (Addition of May 2012) 1995-2009.

Approximately 3200 items.

Arrangement: Alphabetical by file name.

The Addition of May 2012 contains materials documenting the student elections process, including general elections in the spring, Homecoming elections in the fall, and special elections at various times of year. The records include administrative materials; conference materials; publicity; candidate materials, including petitions for candidacy, financial statements, and election results; elections conduct documentation, including written statements, evidentiary documentation, and punitive decisions; elections legislation, policies, and guidelines; and other records.

Box 2

Administrative materials, 1997-2000, 2002-2003, 2006-2007 #40154, Series: "2. Election Materials (Addition of May 2012) 1995-2009." Box 2

Includes blank forms, Board of Elections mambership applications, administrative decisions, materials related to University recognition, spending documentation, resignation letters, polling site information, media guides, and other materials.

Conferences, 2006 #40154, Series: "2. Election Materials (Addition of May 2012) 1995-2009." Box 2

Includes documentation from the State Convention of Campus Elections Administrators, 6-7 October 2006. Also includes materials compiled by Board of Elections chair Jim Brewer at the North Carolina Bar Association Conference on Lobbying, 11 January 2006, and the Carolina United Conference, 13-17 August 2006.

Elections Conduct, 2000-2006, 2008 #40154, Series: "2. Election Materials (Addition of May 2012) 1995-2009." Box 2

Includes written statements by students, hearing transcript, and Board of Elections administrative and punitive decisions. See also Elections Protest Cases, 1964-1968; 1987; 1989; 1995 in original accession, above.

Elections Information, 1995 #40154, Series: "2. Election Materials (Addition of May 2012) 1995-2009." Box 2

Box 2-3

Box 2

Box 3

General Elections, 1999-2001, 2004-2007, undated #40154, Series: "2. Election Materials (Addition of May 2012) 1995-2009." Box 2-3

Includes candidate information, declarations of candidacy, fines and decisions, results, candidate financial statements, candidate petitions, provisional ballots, complaints, and other materials.

Box 3

Halloween Elections, 31 October 2006 #40154, Series: "2. Election Materials (Addition of May 2012) 1995-2009." Box 3

Contains information regarding District 6 re-election and Districts 7 and 9 run-off elections.

Box 3-4

Box 3

Box 4

Homecoming Elections, 2000-2007 #40154, Series: "2. Election Materials (Addition of May 2012) 1995-2009." Box 3-4

Includes declarations of candidacy, petitions, results, administrative and punitive decisions, correspondence, publicity, financial statements, and other materials.

Box 4

Instrument of Judicial Governance, 1994, 2005 #40154, Series: "2. Election Materials (Addition of May 2012) 1995-2009." Box 4

Legislation, 1999, 2002, 2004-2007 #40154, Series: "2. Election Materials (Addition of May 2012) 1995-2009." Box 4

Legislation relating to election laws and procedures.

Minutes, 2006 #40154, Series: "2. Election Materials (Addition of May 2012) 1995-2009." Box 4

Elections Board meeting minutes.

Publicity and voter education, 2006 #40154, Series: "2. Election Materials (Addition of May 2012) 1995-2009." Box 4

Includes correspondence and other materials.

Reports, 1998-1999, 2001-2006 #40154, Series: "2. Election Materials (Addition of May 2012) 1995-2009." Box 4

Includes End of Year Report, 1998-1999, and Report on General Elections, 2001-2006.

Special Elections, 2005-2006 #40154, Series: "2. Election Materials (Addition of May 2012) 1995-2009." Box 4

Includes allegation and documentation of inappropriate listserv use during the December 2005 special election.

Student Code, 1997, 1998, 2000, 2002 #40154, Series: "2. Election Materials (Addition of May 2012) 1995-2009." Box 4

Supreme Court Cases, 1999, 2005-2006, 2009 #40154, Series: "2. Election Materials (Addition of May 2012) 1995-2009." Box 4

Back to Top

expand/collapse Expand/collapse Series 3. Election Materials (Addition of September 2016), 1995, 2002-2014 (bulk 2006-2009).

Back to Top

Processing Information

Processed by: University Archives Staff, April 1992, January 1996, November 1996, August 2000, May 2012, September 2016

Encoded by: ByteManagers Inc., 2008

Back to Top